Realty Agency: from "looking for a flat" to a viewing in one evening
The agency's realtors spent hours on people who were "just looking". The bot checks budget and district, picks listings from the base and only books viewings for ready buyers.
- Niche
- Real estate, Kyiv
- Channel
- Telegram bot
- Launch
- 4 weeks
- Volume
- ~600 leads/month
1. Lakeside complex, 64 m², 9th floor · $89,000
2. Teplovozna St, 58 m², renovated · $78,500
3. New build by the metro, 71 m² · $96,00022:09
Saturday, 11 AM · realtor Iryna
Lakeside complex and the new build by the metro
Iryna will message you tomorrow to confirm the details22:10
Results
* Demo case: names, quotes and numbers are placeholders and will be replaced with real ones.
Challenge
Ad leads went to every realtor in turn. Half the people had no budget or didn't know what they wanted, while hot leads waited for a reply.
- Every lead qualified by hand
- Picks put together from a sheet manually
- Viewings arranged across five messengers
Solution
The AI assistant asks three key questions, picks listings from the agency base, answers common mortgage questions and books a viewing in the right realtor's calendar.
- Qualification with buttons in 30 seconds
- Picks from the base with prices and size
- The viewing goes straight to the calendar and the realtor's inbox
How the bot is built
The customer writes in a messenger, the AI assistant understands the request and works with the business's services itself. No copying between tabs.
What happens while the customer types
Searches the base
The bot filters the agency base by budget, district and rooms and shows the three best matches.
| Listing | District | m² | Price, $ | |
|---|---|---|---|---|
| 2 | Lakeside complex | Osokorky | 64 | 89,000 |
| 3 | 12 Teplovozna | Osokorky | 58 | 78,500 |
| 4 | New build by metro | Osokorky | 71 | 96,000 |
| 5 | → 3 matches | 2-bed | 58-71 | 78-96K |
Books the realtor's time
The viewing appears in the realtor's calendar with the client's contact and chosen listings.
Hands the lead to the realtor
The realtor gets an email with the client's answers and the chat history, so there's nothing to ask again.
Tools and integrations
- Qualifies the lead
- Picks listings
- Arranges the viewing
Dialogue, button qualification
Listings base
Realtors' calendars
Emails to realtors
Leads and deals
We'll connect your CRM, accounting, sheets or website via API or webhook.
Pros and limits
What the business got
- Realtors only work with qualified leads
- A pick from the base in a minute, no manual search in the sheet
- Viewings never overlap in the calendar
- The whole chat history in the email and CRM
Limits worth knowing
- The bot gives no legal or financial guarantees on mortgages
- The listings base must be updated daily
- Only the realtor negotiates the price
From brief to launch
Qualification questions and base structure
Listing picks and common answers
Calendars, Gmail, CRM
Test on ad traffic and launch
“My Saturdays are now full of viewings with people who are actually ready to buy.”
Ready to handyour chats to a bot?
Message us in any messenger and we'll show a live demo of the AI assistant for your niche.
- 01You message usin any messenger
- 02A demo for your nichewithin 1-2 days, free
- 03Launchfrom 1 week