Demo scenario

Fitness club

Fitness Club: a trial workout in five messages

A club in Pozniaky got leads from ads, but the manager only called back the next day. The bot replies at once, asks about the goal and books a free session.

Niche: Fitness club, Kyiv
Channel: Telegram bot
Launch: 3 weeks
Volume: ~900 chats/month

I want a bot like this How it works

More about Telegram Fitness studios

07:41

Chats

Fitness Club

bot

What can this bot do?Memberships, trial workouts and the club schedule in Pozniaky 💪

Today

Good morning, how much is a membership?07:36

Good morning! It depends on when you'd like to train 🙂 Pick an option:07:36

Morning membership
Gym and group classes until noon
$22/month

What's your goal?07:36

lose about 5 kg by summer and stop my back from hurting07:37

Goal noted 💪 I can't advise on back pain: best to check with a doctor and tell the coach at your first session. The first session is free07:37

When can you come in?07:37

You're booked ✅
Thursday, 7:30 AM · coach Dmytro
31 Drahomanova St

Bring indoor shoes and water. You can pay for the membership now or after the session:07:38

Sure, no rush 🙌 I'll remind you on Wednesday evening07:38

Message

DoneOffered payment and added the client to the base

Results

2 minfrom the price question to a trial booking

5client actions: 2 messages and 3 taps

0health details stored in the client base

1Telegram reminder the evening before

* Demo case: names, quotes and numbers are placeholders and will be replaced with real ones.

Challenge

Ad leads went cold before the manager could call. And current members never got a reminder to renew.

Call-backs after 12-24 hours
Trial sessions without confirmation
Renewals handled by hand

Solution

The AI assistant replies in seconds, matches a membership to the schedule and goal, books a coach, reminds about the session and offers a renewal a week before the membership ends. It gives no health advice: with pain or an injury it suggests seeing a doctor and telling the coach.

The goal without long forms and without collecting health data
Free coach slots from the calendar
Payment and the client in the club sheet

Architecture

How the bot is built

The customer writes in a messenger, the AI assistant understands the request and works with the business's services itself. No copying between tabs.

TriggerBot message

AI assistantMembership match

ModelPrompt: no health adviceCoach slotsMemory

Client & goal

Paid?

yes

Activate membership

Remind tomorrow

Reminder

TriggerDaily at 10:00

Expiring memberships

Offer renewal

Trigger: where the customer comes fromAI assistantThe agent's model, prompt, memory and knowledge← swipe the diagram →

Behind the scenes

What happens while the customer types

Finds a free coach

The bot sees the coaches' schedule and offers morning slots, because the client chose a morning membership.

Google CalendarCoaches · Thursday

Dmytro

Anya

Oleh

7 AM8 AM9 AM10 AM

Personal

Trial · new client

TRX group

Pilates

Personal

Added by the AI assistant · just now

Adds the client to the base

The club sheet gets a client with a goal, membership and trial time. The bot records no health details: the client discusses pain or injuries with the coach in person.

Google SheetsClient #5120

LeadTrialMembershipRenewal

Goal−5 kg by summer

TrialThu 7:30 · Dmytro

MembershipMorning · $22

SourceTelegram · ads

Created by the AI assistant · just now

Sends the payment

A monobank payment link for the membership arrives in the bot. After payment the bot marks the membership active in the sheet itself.

monobankMembership FL-5120

$22Awaiting payment

PlanMorning, 30 days

ClientNew

ActivationAfter payment

Stack

Tools and integrations

The bot's brain

AI assistant

Knows memberships and coaches
Considers goal and schedule, gives no health advice
Reminds and renews

Agent parts

ModelPrompt: no health adviceCoach slotsMemory

ChannelTelegram Bot API

Dialogue, inline buttons

Bot API

ScheduleGoogle Calendar

Coaches' schedule

OAuth 2.0

DataGoogle Sheets

Clients and memberships

OAuth 2.0

Paymentsmonobank

Membership payments

API + webhook

Honestly

Pros and limits

What the business got

Leads get an answer while they're still hot
Coaches know the client's goal in advance and discuss health in person
The reminder the evening before arrives in the same Telegram chat
The renewal offer arrives on its own a week before the end

Limits worth knowing

The bot doesn't write training plans, give health advice or store such details: with pain or an injury it points to a doctor and the coach
The coaches' schedule must live in the calendar, not a notebook
Clients can turn off renewal messages in the bot

Rollout